Administrative Assistant/Receptionist

We are seeking someone with a personable attitude to be our Administrative Assistant. This position will require a resourceful team player. At times this can be a very fast-paced environment, a good candidate would possess good organizational skills. Candidates must have current knowledge of multiple computer skills; i.e. email, spreadsheets, word documents, saving under different formats, etc. Good grammar skills and previous office experience is required. We are looking for someone long term that fits in with our company and team well.

Office hours: Monday-Thursday 8:30-4:30; Friday 8:30-2:30

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and other skills required for the position.

Responsibilities:

  • - Greet guests
  • - Answer and route incoming phone calls
  • - File paperwork
  • - Order office supplies and maintain office equipment
  • - Make hotel reservations
  • - Run errands
  • - Type building estimates, quotes, change orders and other important documents
  • - Order material for jobs
  • - Maintain Certificates of Insurance for subcontractors
  • - Attend a weekly meeting
  • Order lunch
  • Maintain and print meeting minutes handout
  • Update and print Job Sheet handout
  • Update and print Quotes Sheet handout
  • Keep weekly meeting notes and update handout

Required Skills:

- Strong computer skills-Word & Excel

- Familiarity with multi-line phone systems

- Must have excellent written, verbal and interpersonal communication skills

- Must be a self-starter and reliable in the planning and completion of task

- Highly organized; ability to work on many projects with moving timelines

- Time Management

- Ability to work with a team of individuals

Job Type: Full-time

Please e-mail Chloe at design@ttcllc.pro with your resume. Thank you!

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